A bit of advice to turn your Glasgow office into a reduced-paper and an eco-friendly office

For some years experts in IT have been saying within a few years will all be in a paper-free office, an eco-conscious office that uses little to no paper in order to operate. Whether this prophecy will come true is as of yet not clear but most offices can benefit from a few cut backs on their paper usage.

There are several reasons why a Glasgow office should cut back, one of these is the large amount of money you could save, then there are all the trees you could be saving and also because paper is perhaps not the most secure way to keep confidential information protected.

So if you are considering relocating to a new Glasgow office then here are some tips to make that office a 21st century paperless office, supplied by officebroker.com.

1) Firstly, determine where in Glasgow is your closest recycling facility or service. Now that you are based in Glasgow you need to know where all of the facilities are and which roads to take to get there from the office. It is also a good idea to organise a collection service, as depending on your exact location in Glasgow it usually is a long drive to the recycling facility/plant.

2) Next, use emails rather than paper letters. Perhaps one of the most efficient ways to cut back on the amount of paper your office uses is to use emails and instead messaging instead of fax machines, memos and sending letters. If you use this method then you will be able to reduce office spending and make employees a lot more efficient and productive as they will no longer have to travel to office when passing a memo or letter but rather they can just click a button to send an email.

3) Journals, marketing materials and even the local daily paper can all be read on the internet, which means a paper copy is completely redundant. In fact, this use of paper is perhaps one of the most, if not the most, wasteful and inefficient use of paper that there has ever been. This is the case as 90 percent of the time papers and magazines just end up in the bin anyway, so it is just like throwing money in the bin. And if you choose to have a digital copy sent by email then you can utilise the content of journals in a report or presentation more easily than if you had a paper copy.

4) Perhaps you could try an office white board instead of post-its. Your workers all need somewhere to make the odd note and more often than not this is on a post-it note but in the paperless office you may want to use a white board instead. A whiteboard can be used and reused many times and is a good way to brainstorm with your workers and flesh out some of their ideas. All of which means a whiteboard can be the ultimate way to minimise the use of paper in your office. So if you have just taken Glasgow serviced office from officebroker.com, then you should go to the nearest shop and buy a whiteboard.

5) And just so you know it's not all about A4 paper, paper-free means much more. It may also mean using an air hand-dryer in the toilet instead of paper towels and by using reusable mugs rather than throw away paper cups. There is endless amount of things you can do to cut back on paper consumption in the office, it might even be something as easy as making a corner of the office the official place for the waste paper bin.

Some time ago one of our associated companies expanded and moved to a Glasgow office and they used the office relocation as a way to implement new recycling and paper usage guidelines. When everyone settled into the new procedures the managers found that they were making a substantial saving and also minimising their effect on the environment.